How to Maximizing office employee productivity

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Maximizing office employee productivity

Office productivity is the key element in business life. Without productivity, there are no goals, tasks and objectives to achieve. Anyone working for the company must be productive in order to successfully move business as an organization to the new level of business growth and development. If employees are not motivated enough there is a problem as the productivity level won’t be efficient enough to support daily business life and operation. There are several factors playing a major role in human productivity, here they are:

·         Motivation
·         Work tools
·         Achievable goals and objectives
·         Proper time frames
·         Environment
·         Training
·         Ergonomics

All factors play vital role in one’s ability and will to achieve what needs to be done for the company. With all major factors listed above let’s review one by one defining and speculating on how they can be used and what they will do for your company.

Motivation

It is well known that motivated employee does better job in attaining set goals. When your employees are motivated they are willing to spend more time at work and do better job. In addition, as several studies shown employees show more respect to their bosses if boss motivates them and pays his respect to the employees. There are many ways to motivate your employee: going from increasing salary for a good work, giving flexible hours, enhancing workspace, providing free holidays and days off to serving free lunches, taking teams out for fun things and etc. Motivation is a key player in every organization, you can use it to motivate people to work for you or you can use it to make people willing to quit and never come back.

Work Tools  

For any employee to achieve what’s needed for the job you have to provide needed tools. As silly as it might sound by not all employees can provide the right tools for the right employee. For example, you hire a good graphic designer and give him 5 year old software to produce graphics. With that software, he will be able to achieve something but it will not be at the same level as if would’ve given them a current version with new features. In addition, it is not ration to even ask to work at the same level without given the right tools to work with. It’s the same as giving a screwdriver and telling to screw the nail.

Achievable goals and objective

All tasks that are given to the employee must be achievable and rational. You as a management link in the company have to establish an approximate time of delivery.  It is important to provide your employee with the right task to match his/her abilities. You cannot give tasks that you know your employee will fail as he/she lacks the knowledge in the area. Also, you cannot give tasks that are not related to the person’s area of expertise expecting them to successfully complete it. Make sure that all goals are attainable by the person you’ve selected for the job.

Timeframe

When giving person a task make sure the task is set within a set time frame. The time frame has to be measured at the reasonable rate. You can measure time that’s needed to complete the task by reviewing how long it took someone to complete it. If the task is fully new you have to assume time approximation, however, it is necessary to keep in mind that employee might take a little bit more time to accomplish it.

Environment

You have to realize that the work environment that one works in fully reflects on his/her ability to be motivated and ability to finish the job. If you place your employee into a friendly environment where people work hard, create friendships, help each other, and stay focused on achieving high goals individual will be motivated to produce at the same level; opposite will happen if the environment shows negative behavior.

Training

Provide training and learning materials for your employees to stay focused and to learn more about the tasks, industry and skills. With more training people learn more about what can be achievable; in addition, they learn how to achieve tasks in shorter time with better outcomes.

Ergonomics

Office ergonomics is extremely important as it provides employees with comfortable place to work at. It is known that well implemented ergonomic practice at the workplace can significantly enhance worker’s productivity. Provide your employees with comfortable workstations for better job performance.

Keep your employees motivated and happy, because they work trying to achieve goals you set.

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